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    10 min read

    AI Governance Evidence Packs

    Enterprise customers and auditors want proof of AI compliance. Here's what to include in your evidence pack and how to structure it for maximum impact.

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    Why Evidence Packs Matter

    Procurement Due Diligence

    Enterprise and public sector buyers increasingly require AI governance documentation before signing contracts.

    Auditor Requests

    When regulators or internal audit ask "show me your AI governance," you need a ready answer.

    Board Reporting

    Leadership wants visibility into AI risk. A professional pack demonstrates your governance maturity.

    What to Include

    A comprehensive evidence pack has these sections:

    AI System Summary
    System name & ID
    Business owner
    Purpose description
    Deployment scope
    Quick reference for auditors
    Classification Memo
    AI definition test result
    Prohibited screening
    High-risk assessment
    Final classification
    Demonstrates due diligence
    Obligations Checklist
    Article 26 deployer duties
    Article 50 transparency
    Logging requirements
    Control status
    Shows compliance mapping
    Human Oversight Plan
    Oversight model (HITL/HOTL)
    Competence requirements
    Authority to intervene
    Monitoring procedures
    High-risk requirement
    Evidence Index
    Training records
    Policy documents
    Vendor attestations
    Screenshots/configs
    Proves implementation
    Vendor Documentation
    Vendor profile
    Security docs
    Contract/DPA
    Model card (if applicable)
    Supply chain due diligence

    Common Procurement Questions

    Here's what buyers typically ask and how your evidence pack answers:

    "How do you identify and classify AI systems?"
    Show your classification memo with Annex III screening results and rationale
    Common
    "What controls are in place for high-risk AI?"
    Provide obligations checklist and control implementation status
    Common
    "How do you ensure human oversight?"
    Include your human oversight plan with competence requirements
    Common
    "What training do staff receive?"
    Attach training completion records and AI policy acknowledgements
    Common
    "How do you handle AI incidents?"
    Reference your incident register template and escalation procedures
    Less Common
    "What vendor due diligence do you perform?"
    Include vendor questionnaire responses and security documentation
    Less Common

    Export Formats

    Single PDF

    Quick sharing with leadership or procurement contacts

    ZIP Bundle

    Detailed auditor pack with organized folders and raw evidence

    Read-Only Portal Link

    Secure auditor access without sending files

    Related Resources

    Evidence Packs Product

    One-click generation of audit-ready packs.

    Learn More

    Vendor Questionnaire

    Template for vendor AI due diligence.

    Get Template

    Evidence Vault

    Organize and manage all your compliance evidence.

    Learn More

    Frequently Asked Questions

    What is an AI governance evidence pack?

    An evidence pack is a structured bundle of documents that demonstrates your EU AI Act compliance—including AI inventory, classification memos, control implementation, training records, and vendor documentation. It's what you present to auditors, customers, or procurement teams.

    Why do procurement teams ask for AI governance documentation?

    Enterprise customers and public sector organizations increasingly require vendors to demonstrate AI compliance before contracting. The evidence pack answers their due diligence questions in one document.

    What should an evidence pack include?

    At minimum: AI system inventory, classification documentation, applicable obligations checklist, human oversight plan, training records, and vendor documentation. For high-risk systems, add FRIA reports and incident procedures.

    How often should we update our evidence pack?

    Refresh quarterly or when material changes occur—new AI systems, vendor changes, model updates, or regulatory guidance. Keep evidence validity periods tracked and renew before expiry.

    Can we use Klarvo to generate evidence packs?

    Yes. Klarvo automatically compiles all your AI governance documentation into audit-ready PDF and ZIP exports. One click generates a professional evidence pack from your current compliance data.

    Generate Evidence Packs in One Click

    Klarvo compiles your AI governance data into professional, audit-ready exports automatically.

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