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    AI System Inventory
    4 min readUpdated 2025-01-24

    Quick Capture vs Full Assessment

    Understand when to use Quick Capture mode versus Full Assessment mode for AI system intake.

    Choosing Your Assessment Mode

    When adding an AI system, you can choose between two modes. This guide helps you pick the right one.

    Quick Capture Mode

    Duration: 2-4 minutes

    Best for:

  1. Initial inventory building
  2. Shadow AI discovery triage
  3. Time-constrained situations
  4. Low-priority systems
  5. Pilots and experiments

    6. What it captures:

  6. Essential identification (name, ID, owner)
  7. High-level scope (region, department)
  8. Basic vendor information
  9. Preliminary risk indicators

    10. What it skips:

  10. Detailed classification questions
  11. Transparency obligation screening
  12. Data governance details
  13. Human oversight specifics

    14. Output:

  14. Classification: "Needs Review"
  15. Auto-generated tasks to complete missing sections
  16. Basic system record in inventory

    17. Full Assessment Mode

    Duration: 10-20 minutes

    Best for:

  17. Production systems
  18. Customer-facing AI
  19. High-risk candidates
  20. Audit preparation
  21. Regulatory inquiries

    22. What it captures:

  22. Complete 20-step questionnaire
  23. All classification screenings
  24. Detailed obligation mapping
  25. Evidence requirements
  26. Control assignments

    27. Output:

  27. Definitive classification (Minimal/Limited/High-Risk/Blocked)
  28. Classification Memo PDF
  29. Complete gap checklist
  30. Full task plan with deadlines

    31. Comparison Table

    FeatureQuick CaptureFull Assessment
    Time required2-4 min10-20 min
    Questions asked~15~80
    ClassificationPreliminaryDefinitive
    Evidence requestsGenericSpecific
    Task generationBasicComprehensive
    Best forInventory buildingCompliance readiness

    Upgrading from Quick to Full

    You can always upgrade a Quick Capture to Full Assessment:

  31. Open the AI system detail page
  32. Click Complete Assessment
  33. Continue from where Quick Capture left off
  34. New classification replaces preliminary result

    35. Our Recommendation

    🚀 Start with Quick Capture for initial inventory building, then upgrade high-priority systems to Full Assessment based on risk.